"I presume, General Grant, we have both carefully considered the proper steps to be taken, and I would suggest that you commit to writing the terms you have proposed, so that they may be formally acted upon.''
"Very well," replied Grant; "I will write them out.” And calling for his manifold order-book, he opened it, laid it on a small oval wooden table which Colonel Parker brought to him from the rear of the room, and proceeded to write the terms. The leaves had been so prepared that three impressions of the writing were made. He wrote very rapidly, and did not pause until he had finished the sentence ending with "officers appointed by me to receive them." Then he looked toward Lee, and his eyes seemed to be resting on the handsome sword that hung at that officer’s side. He said afterward that this set him to thinking that it would be an unnecessary humiliation to require the officers to surrender their swords, and a great hardship to deprive them of their personal baggage and horses; and after a short pause he wrote the sentence: "This will not embrace the side-arms of the officers, nor their private horses or baggage."
When he had finished the letter he called Colonel Parker to his side, and looked it over with him, and directed him as they went along to interline six or seven words, and to strike out the "their," which had been repeated. When this had been done the general took the manifold writer in his right hand, extended his arm toward Lee, started to rise from his chair to hand the book to him.
As I was standing equally distant from them, with my back to the front window, I stepped forward, took the book, and passed it to General Lee. The terms were as follows: